External AI Officer for Your Organisation

Instead of handling AI topics in isolation, we act as your embedded external AI Officer: one consolidated point of accountability for everything your AI systems require. You get a dedicated contact, a predictable consulting budget, transparent time tracking, and regular reporting – all in one ongoing engagement.

Every engagement begins with a structured stocktake – even where prior work already exists, whether from a previous internal or external AI Officer role.

• Review and assessment of existing documentation: Analysis of documents, policies and structures already in place, with identification of open action areas.
• Internal AI Policy: Drafting or further development of a binding AI policy for employees.
• AI Management System: Definition, coordination and implementation of a legally compliant AI framework, including all associated documents and processes.
• Classification and analysis: Categorisation of your AI systems in accordance with the AI Act (Art. 5, 6, 51 AI Act).
• Role identification: Determining your role(s) along the AI value chain (Art. 2 para. 1 AI Act) and the obligations that follow.
• Obligations catalogue: Capturing and fulfilling the record-keeping, documentation, information and reporting obligations arising from the classification.
• Documentation: Recording your AI systems in a suitable management solution – optionally in our DSN port management system.

After the onboarding phase, we support you continuously with all statutory rights and obligations under the AI Act. This includes, among other things:

• Review and, where required, drafting of additional company policies
• Support with risk assessment processes, activities and documentation
• Ongoing advice on tasks arising from the AI management system
• Correspondence with AI market supervisory authorities and external legal counsel on specific matters
• Advice on fundamental rights impact assessments under Art. 27 AI Act
• Support with establishing and operating a risk and quality management system (Art. 9 and 17 AI Act)
• Regular internal audits to verify AI compliance and the AI management system
• Support with registration in the EU database (Art. 49 and 71 AI Act)
• Accompanying the conformity assessment procedure (Art. 43 and 47 AI Act)
• Training concepts and sessions for employees, as well as dedicated formats for management (Art. 4 AI Act)
• Regular reports to management on the status, risks and commercial implications of AI use

Your engagement starts with an agreed monthly baseline that covers all ongoing support. Additional work is only billed once that baseline is genuinely used up – and only when you explicitly commission it. Every hour is traceable via our project time tracking. To scope the right baseline for you, we'll put together a tailored proposal after a short initial call, based on the number and complexity of your AI systems.

Request an individual proposal